Transfer Students

How to Apply as a Transfer Student

  • Submit an application for admission
  • Submit an official transcript from ALL previous colleges attended
  • Must be eligible to return to the institution from which theyintend to transfer from

Students with less than24 credit hours earned of college work must also:

  • Submit a final high school transcript
  • Submit ACT/SAT scores

If the student does not have the following criteria: (1) 2.0 average on their high school work and (2) ACT composite of 18 or above, or (3) a combined verbal/math SAT score of at least 870, they may be admitted to an associate degree program. The student then must remediate all deficiencies before transferring into a bachelor’s degree program.

All previously completed college work listed on the student’s transcript will be recorded on the student’s record at ֱ.

See how your courses transfer to ֱ.

Degree Works Transfer Equivalency Self-Service is a resource provided for students who are considering transferring to ֱ. This service provides prospective students the ability to see how their transfer classes would articulate and apply to a specific degree at ֱ.

You can begin to use Degree Works Transfer Equivalency Self-Service without signing in. NOTE: If you elect to not sign in and use the service as a guest, you will be unable to save your information. If you change your mind and want to save you work, click “Save” at any time during the session and you will be prompted to create an account so your session can be saved.The benefit of creating an account is you will have the ability to sign back in and add classes to your audit, changes classes or choose another degree path.

TRANSFER CREDIT 

 ֱ accepts undergraduate course credit from an institution that is accredited by a regional, national, programmatic or other accredited body recognized by the U.S. Department of Education.  A transfer student must provide the Admissions Office with official transcripts of all previous university or university work.  All credentials submitted to the Admissions Office become the property of ֱ and cannot be returned or copied.  Transfer students should submit their official transcripts at least one month prior to their initial semester of enrollment to allow ample time for an evaluation of their credits.  Transcripts will be evaluated by the Registrar’s Office. 

ֱ may award academic credit for military training and experience and recognizes credit recommendations by the American Council on Higher Education (ACE).

 The Higher Education Policy Commission of West Virginia has adopted a general studies and course equivalency transfer agreement to ensure that students who transfer from one state college or university to another will receive credit for specific general education courses at the receiving institution.  Under the terms of this agreement, a student may transfer up to 35 credits of undergraduate coursework in the areas of English composition, communications, fine arts appreciation, mathematics, natural science, social science, and humanities and literature as general education credits. 

 No more than 72 hours of credit completed at West Virginia community and technical colleges or regional campus are transferable to ֱ.  Exceptions to the 72-hour rule may only be granted by the Provost and Vice President for Academic Affairs. 

 Official transcripts will be evaluated and posted by the Registrar's Office. Course equivalencies will be determined by the current curriculum as it appears in the ֱ catalog in use at the time of the student's initial semester of enrollment. In addition, courses completed through the previous institutions(s) will be reviewed based on the curriculum listed in the corresponding catalog for when the course was completed. If at least 70% of the learning objectives of a transferred course are in alignment with a specific ֱ course, the course will be transferred in as equivalent to the ֱ course. Transferred courses for which equivalent credit has been awarded will be converted to ֱ department and course numbers.  Transfer courses which are evaluated and do not meet the 70% minimum alignment to a specific ֱ course or are courses not in areas of instruction offered by ֱ, will be listed as either department or general electives (PSYC 000 or ELEC 000).  Elective credits will transfer in at the level at which they were taken and will have lower division notated (LD) for 100-200 level courses or upper division (UD) for 300-400 level courses. 

 Students who believe they may have taken coursework at another institution which should have satisfied a course requirement with ֱ and wish to seek further evaluation of their transfer courses will need to submit a written request with supporting documentation such as a syllabus and/or course outline to the Registrar’s Office.  The Registrar’s Office will consult with the appropriate academic department(s) and notify the student in writing of the outcome. 

 If the student is not satisfied with the outcome of the second evaluation, the student may appeal by submitting an Academic Petition form to the Registrar’s Office within (7) workdays of the official notification of the results of the second evaluation of their transcript.  The Academic Appeals Committee shall hear the appeal and forward its recommendation in writing to the Higher Education Policy Commission Joint Committee for Appeals. 

 All grades earned for coursework from previous institutions will be transferred and will be calculated in the overall GPA.  Courses which are graded as Credit or No Credit (CR/NC) courses at ֱ will transfer in as such, regardless of the grade type at the previous institution.  Developmental courses transferred to ֱ with letter grades will be recorded as “CR/NC”. Developmental courses transferred to ֱ as “S/U” will be recorded as “CR/NC”.  Courses completed at an institution operating with a quarter hour system will be converted to semester hours. Each quarter hour equals 2/3 of a semester hour. The university policy for repeating a course will apply to all transfer credit work provided the course at the other institution is deemed an equivalent course by ֱ. 

TRANSFER CREDIT RE-EVALUATION

Every effort is made to review and determine if a transfer course is a course equivalency to a ֱ course. A course equivalency is when a course is taken at a previous institution and has been deemed to have a minimum 70% comparable/equal content and learning objectives to a ֱ course. If a student believes they may have completed a course at another institution which was not granted the appropriate equivalency and should have satisfied a course requirement, the student may submit the Request for Re-Evaluation of Transfer Credit Form.

If a student is requesting a re-evaluation for more than one class, a separate form will need to be submitted for each class. A copy of the course syllabus and/or course outline is required. The Registrar’s Office will consult with the appropriate academic department(s) if necessary. The request will need to be submitted within two semesters of the student's initial semester of enrollment. If a re-evaluation of a course has been conducted and a course equivalency is determined, the course equivalency will be documented and consistently applied to ALL students who transfer the course from this point forward, irrespective of the student’s degree program.

Re-evaluations will be based on the ֱ catalog and curriculum in use at the time the student initially enrolled with the University. In addition, the previous institution’s catalog in use at the time the transfer course was completed by the student will be used in the re-evaluation process. Requests for transfer credits to be retroactively adjusted to meet recent changes in curriculum is not allowed and will not be accepted. In these situations, the student and advisor may wish to examine the option of a course substitution. See “Course Substitutions” for additional information.

If a student is not satisfied with the outcome of the second evaluation, the student may appeal by submitting an Academic Petition form to the Registrar’s Office within seven workdays of the official notification of the results of the second evaluation. The Academic Appeals Committee shall hear the appeal and forward its recommendation in writing to the Provost and Vice President for Academic Affairs within five workdays of the committee’s meeting. The provost will notify the student of the decision within seven workdays of receiving the committee’s recommendation. If a student is not satisfied with the outcome of the appeal, the student may request an outside review by the Higher Education Policy Commission Joint Recommending Committee for Transfer and Articulation. The committee will review the appeal and send a recommendation to the President at ֱ. The president or designee will issue the final decision.